Group Hotel Reservations

The Group Booking Form should be used for multiple registrants from one company or country delegations traveling together.  

MCI Brussels, the official hotel agency for the World of Health IT specifically selected hotels, at negotiated rates, for all conference attendees and exhibitors. 

Please complete the Group Booking Agreement and fax back a copy to the World of Health IT Registration Team.

All rooms must have occupant names by 14 September in a rooming list sent to the World of Health IT Registration Team at registration@worldofhealthit.org. Rooming lists must include first and last names for each occupant (including second party names for double and twin occupancy rooms), dates, room types and credit card details. Any rooms without names at this time will be automatically released.  New reservations made after 14 September will only be accepted with names and a credit card and are based on availability.

Confirmations

Confirmations will be sent on receipt of the housing request and payment. (Allow up to a minimum of seven days for mailing if there is no fax number or email address indicated on your request.)

Deposit Policy:

To guarantee your reservation, a deposit with a credit card (Visa, EuroCard/MasterCard or American Express) covering the first and last nights of your stay is required. Please indicate the participant’s name and “The World of Health IT 2007” on all payments.

The deposit will be charged by the hotel upon receipt of the rooming list and posted to your hotel account.

This deposit will not be refundable after 6 October 2007.

No purchase orders or checks are accepted. Bank transfers will be accepted upon request.

Each guest will be responsible for the room, tax, breakfast and all incidentals.

Change Policy:

Please note that all changes and cancellation can be made via fax + 32 2 743 15 84 or email registration@worldofhealthit.org to the World of Health IT Registration Team.

For your protection, changes may only be made by your group’s authorized representative.

All changes are subject to the availability and discretion of the hotel. MCI Brussels reserves the right to accept or refuse a change, based on hotel capacity.

In the event that changes are not made in compliance with the terms herein, you will be directly and fully responsible to the hotel for any or all fees or charges imposed.

A handling fee of EUR 50 will be charged for every modification made between 14 September and 6 October 2007. For any cancellation made after 14 September, MCI will charge a total of 100% of the total stay value.

No cancellation or modification will be accepted after 6 October 6 2007.

No shows will be charged in full.

Cancellation Policy:

Please note that cancellation of your rooms will maximize room availability for others and avoid possible cancellation charges.

The following conditions will apply:

  • For any cancellation up to 30% of your total room block cancel before 14 July, MCI Brussels will charge an administrative fee of  €10 per cancellation.
  • For any cancellation made between 15 July until 14 August, MCI Brussels will charge a total of 10% of the total initial room block value.
  • For any cancellation made after 15 August until 13 September, MCI Brussels will charge a total of 20% of the total initial room block value.
  • Any cancellation made after 14 September, MCI will charge a total of 100% of the total initial room block value