Frequently Asked Questions
- What are the show dates for The World of Health IT?
- What are the move-in dates and times?
- What are the move-out dates and times?
- What are the exhibition hours?
- When are the education sessions?
- When will the Exhibitor Service Manual be available on-line?
- When does exhibitor badge registration open?
- What are the critical deadlines I need to be aware of?
- What kind of companies will be presenting at this conference?
- How much will it cost for me to exhibit?
- What comes with my booth?
- What is the expected attendance for The World of Health IT 2007 Conference & Exhibition?
- How do I submit payment?
- How can I see where my booth is located on the exhibit floor?
- Are there any marketing opportunities other than presenting?
- What if my company wants to hold an event outside of the convention center?
- Why must I reserve my housing through MCI Brussels, The World of Health IT designated housing bureau?
- How does the point system work and what are the points used for?
- How do I become a corporate member?
- What are e-sessions?
- How can I find information on venues or attractions in Vienna?
- How is the weather in Vienna?
- What is the closest airport to Austria Center Vienna?
- Do I need a visa to enter Vienna?
- What kind of currency do I use?
- What is the attire for the conference?
- Contact Information
Q. What are the show dates for The World of Health IT?
A. 22 – 25 October 2007
Q. What are the move-in dates and times?
A.
Saturday, 20 October 2007 08:00 – 20:00
Sunday, 21 October 2007 08:00 – 20:00
Monday, 22 October 2007 08:00 – 13:00*
* all booths must be completely set by 13:00, we will be opening the show floor at 18:00 for the opening reception.
- Service center will be open to exhibitors from 8:00-17:00 Sunday and Monday
Q. What are the move-out dates and times?
A.
Wednesday, 24 October 2007 19:00 – 22:00
Thursday, 25 October 2007 08:00 – 20:00
- No packing of equipment or dismantling of exhibits is permitted until the exhibition closes at 19:00 Wednesday, 24 October 2007.
- Early move-out will result in loss of exhibitor points. This will impact space assignment at future World of Health IT Conference & Exhibitions.
Q. What are the exhibition hours?
A. Exhibit Hall Hours:
Monday, 22 October 2007 18:00 – 19:30
Tuesday, 23 October 2007 11:00 – 13:30 & 16:30 – 19:00
Wednesday, 24 October 2007 12:00 – 14:30 & 16:30 – 19:00
Q. When are the education sessions?
A. Education Sessions:
Tuesday, 23 October 2007 09:00 – 11:30 & 13:30 – 17:00
Wednesday, 24 October 2007 09:00 – 12:30 & 14:30 – 16:45
Thursday, 25 October 2007 09:00 – 12:30
Q. When will the Exhibitor Service Manual be available on-line?
A. 2 July 2007
Q: When does exhibitor badge registration open?
A: Exhibitor badge registration opens on 16 July
Friday, 12 October – Advanced exhibitor and guest registration closes
Sunday, 21 October – All pre-registered Exhibitor badges may be picked up at the
Registration Counter beginning at 12:00
Monday, 22 October – Exhibitors may begin registering for badges onsite at 15:00
Q. What are the critical deadlines I need to be aware of?
A. 11 May 2007
*Early Bird Special for Exhibit Space Ends
*50% of Total Exhibit Space Fee is Due
2 July 2007
*Online Service Manual Available
16 July 2007
*Exhibitor Registration Opens Online
1 September 2007
Product & Services Directory Information Due to be published in the Onsite Guide
15 September 2007
*Conference Guide Information Due
* Meeting Space Request Forms and Hospitality Suite Request Forms Due
Q. What kind of companies will be presenting at this conference?
A. Presenting and attending will be healthcare professionals, who have the buying power for their organizations- providers, payers, suppliers, policy-makers, and government officials. There will also be clinicians, directors, administrators, informatics professionals, and academicians.
Q. How much will it cost for me to exhibit?
A. Space Only
€2.050 corporate member*
€2.250 non-member*
Shell Scheme
€2.400 corporate member*
€2.600 non- member*
Corner Surcharge
A €400* per corner (i.e. an island has four corners, a corner booth has one corner and an inline booth has no corners).
*Austrian VAT of 20% not included in price of exhibit and will be added to the total.
A: Each 3m x 3m Raw booth package comes with the following items:
- Two complimentary exhibitor badges
- One complimentary client badge
- Dedicated exhibition hall hours
- Access to conference education sessions
- Product or company description in the Onsite Conference Guide & web site
- Participate in targeted pre-show marketing opportunities
- Host a private function during the conference
- Reserve booth space for The World of Health IT 2008 Conference & Exhibition
- 1 Exhibitor Priority Point for every 3m x 3m booth purchased
Each 3m x 3m Shell scheme package comes with the following items:
- Two complimentary exhibitor badges
- One complimentary client badge
- Dedicated exhibition hall hours
- Access to conference education sessions
- Product or company description in the Onsite Conference Guide & web site
- Participate in targeted pre-show marketing opportunities
- Host a private function during the conference
- Reserve booth space for The World of Health IT 2008 Conference & Exhibition
- 1 Exhibitor Priority Point for every 3m x 3m booth purchased.
Q: What is the expected attendance for The World of Health IT 2007 Conference & Exhibition?
A: There were 1,750 industry professional from all over the world and 73 exhibiting companies at The World of Health IT 2006. We anticipate an equally strong participation in 2007.
A: Wire Transfer – Please direct wire transfers to HIMSS:
For credit to: HIMSS, account no. 32286301, and sort code 609242
EUR IBAN # GB22CHAS60924232286301
JPMorgan Chase Bank London (CHASGB2L)
Credit Card - Please fax your invoice to Attn: Finance at +1-312-915-9209 and include the following information: name on credit card, credit card number, expiration date, amount authorized to charge, and signature of card holder.
Cheques - To ensure that all checks are received and accounted for, they should be mailed to the following address:
The World of Health IT
PO Box 6462
C/O JPMorgan Chase Bank
N.A., Bournemouth BH1 9FH
Please allow sufficient time for checks to be received and processed.
Q: How can I see where my booth is located on the exhibit floor?
A: The exhibit floor plan is located online at http://expocad.himss.org/expocadvr/shows/2007whi/start.html
Q. Are there any marketing opportunities other than presenting?
A: To increase attendance and help your company gain more exposure at conference, the conference organizers offer several marketing opportunities for exhibitors. These include direct mail, print advertising, cross-marketing and a public relations campaign. In addition to these, your company will be included in conference materials including the Onsite Guide and the conference web site.
Q: What if my company wants to hold an event outside of the convention center?
A: If you wish to hold an event outside of the convention center at a location such as a hotel or other venue, please complete a Meeting Space or Hospitality Request Form located at http://www.worldofhealthit.org/for_exhibitors/exhCL_mtgReq.aspx.
Q: Why must I reserve my housing through MCI Brussels, The World of Health IT designated housing bureau?
A: Convention centres allocate exhibit space to shows based on the amount of hotel rooms picked up. Cities may and often will reject or reduce exhibit hall space requests because hotel rooms are not filled proportionately through the housing block. Therefore, to ensure our hotel block is full and that we receive the exhibit floor space needed for all exhibitors, all exhibitors are required to book housing through MCI Brussels, The World of Health IT designated housing bureau. The World of Health IT contracts with hotels to offer exhibitors the lowest possible rate during The World of Health IT Conference. Per the contract, no hotel within our housing block can offer rates lower than what was contracted with The World of Health IT.
Q: How does the point system work and what are the points used for?
A: The point system is used in determining the order in which exhibitors can choose booth space onsite at The World of Health IT for the following year.
Please note the following opportunities to gain more points during this year’s conference:
- 1 point for every 9 square meters of exhibit space you purchase at The World of Health IT 2007
- 1 point for each $2,500 spent on sponsorships at The World of Health IT 2007
- 10 points for populating your data in The World of Health IT 2007 Exhibitor’s Product and Service Directory by 31 August 2007
- 5 points for exhibitors who complete The World of Health IT 2007 post show survey by 30 November 2007
For more information on how you can earn additional points, or if you have questions about the status of your points, please contact your account manager or go online at http://www.himss.org/vendor/
Q: How do I become a corporate member?
A: For information on becoming a corporate member, please contact:
Kelly Laidler at +1.312.915.9285 or klaidler@worldofhealthit.org
Tia Peterson at +1.312.915.9232 or tpeterson@worldofhealthit.org
e-Sessions offer flexible and individual learning. 20-minute, computer-based sessions allow delegates to view PowerPoint presentations (with synchronized audio) on the latest technology industry topics.
Q: How can I find information on venues or attractions in Vienna?
A: Please contact the Vienna Convention Bureau at http://www.vienna.convention.at/
Q. How is the weather in Vienna?
A. In October, the average temperature is 10 degrees C (50 degrees F).
Q. What is the closest airport to Austria Center Vienna?
A. Vienna International Airport (VIE)
Q. Do I need a visa to enter Vienna?
Q. What kind of currency do I use?
A. The Euro is the official currency of Austria.
- 1 Euro = $1.34 USD*
- 1 USD = € 0.75
An online converter is available at: http://forex.asia1.com/currency.html
*Note: These are approximate exchange rates as of 18 June 2007.
Q. What is the attire for the conference?
A. Business-casual
Exhibit Services, Logistics, and Production inquiries, please contact:
Elli Miller, +1-312-915-9272, emiller@worldofhealthit.org
Christina Luke, +1-312-915-9516, cluke@worldofhealthit.org
Exhibit Sales, Marketing, Sponsorship, and Corporate Membership please contact:
Kelly Laidler, +1-312-915-9285, klaidler@worldofhealthit.org
Tia Peterson, +1-312-915-9232, tpeterson@worldofhealthit.org
Housing, please contact:
MCI Brussels, +32-2-743-1541, registration@worldofhealthit.org
Payment or account information, please contact:
Danny Pecenica, +1-312-915-9253, dpecenica@himss.org
Press or Media, please contact:
Joyce Lofstrom (United States), +1 312-915-9237, jlofstrom@worldofhealthit.org
Jacqueline Bowman (Europe), +32-(0)2-740-2247, jacqueline.bowman@worldofhealthit.org
Join The World of Health IT Interoperability Showcase
Be part of history in the making:
The Interoperability Showcase will demonstrate cutting-edge technology and allow attendees to discover more about interoperable health IT systems. Attendees will be able to create their own electronic health records and access it across multiple healthcare settings within the Showcase.
