IMPORTANT DATES
1. 21 September 2007 – Who’s In Charge Form Due
At times, The World of Health IT may need to get in contact immediately with someone regarding your company’s participation at the exhibition. For this reason, we would like you to complete a Who’s In Charge Form. The form is located in the “Registration” section of the Exhibitor Service Manual. Please complete the Who’s In Charge Form by 21 September 2007.
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2. 28 September - Plant Rental Order Form Due
Get rid of the hard edges in your booth by having plants and specialty cut flowers in your area. Please visit the Austria Center Services section of the Exhibitor Service Manual to locate the Plant Rental Order Form.
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3. 28 September – Austria Center Order Forms Due
The following order forms from Austria Centre Vienna are due by 28 September: Telephone and Data (Internet), Cleaning, Overnight Security, Hostesses for Booths, Electrical Consumption, Water Connection & Compressed Air.
These order forms can all be found in the Exhibitor Service Manual.
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4. 1 October – ExpoXX Order Forms Due
The following order forms from ExpoXX are due by 1 October: Booth Packages, Booth Carpet, Furniture, Accessories, and Electrical Connections. To complete these order forms, please visit ExpoXX Order Forms.
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5. 2 October – Catering Order Form Due
Don’t forget to order food and drinks for your booth. All catering must be ordered through the Austria Center Vienna. Complete the Catering Order Form today!
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6. 12 October - Exhibitor Staff and Client Badge Pre-Registration Closes
Avoid long lines - don’t forget to register your Executives, team members and clients for their badges to attend The World of Health IT.
Each exhibitor and client badge will allow access into all conference education sessions, the exhibition and the Opening Reception. After your original allotment has been met, additional exhibitor badges may be purchased for €40 and additional client badges may be purchased for €80.
To register for your exhibitor badges, please visit Exhibitor Staff Badge Registration.
To register for your client badges for The World of Health IT, please visit Exhibitor Client Registration.
Please note, pre-registration for Exhibitor Staff and Exhibitor Client badges will close on 12 October. Any additions, modifications or deletions that need to occur after this date must be done by the Exhibitor onsite.
For questions on registration, please contact MCI Brussels at +32-2-743-1541 or via email at registration@worldofhealthit.org
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EXHIBITOR NEWS BRIEFS:
7. NEW Move-In Information
Exhibitor Move-In Schedule:
Saturday, 20 October 08:00 – 20:00
Sunday, 21 October 08:00 – 20:00
Monday, 22 October 08:00 – 13:00*
* all booths must be completely set by 13:00, we will be opening the show floor at 18:00 for the Opening Reception.
Badges are not required to enter the exhibit hall during move-in to set up your booths. Badges will be required on Monday afternoon.
The Service Center will be open to exhibitors from 08:00 - 17:00 Saturday through Monday.
Please remember to order a rubbish skid to remove all waste from your booth. The order form is located in the Austria Center Services section of the Exhibitor Service Manual.
If you have any questions regarding Exhibitor Move-In, please contact Christina Luke at cluke@worldofhealthit.org.
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8. Shell Scheme Booth Furniture Packages
If you have ordered a 3m x 3m, 3m x 6m, or 3m x 9m raw booth, you must purchase a shell scheme from HIMSS or bring your own as this will allow your booth to be defined from the aisles.
Have you ordered a shell scheme package for your booth and are having a hard time deciding what kind of furniture to purchase for it? The World of Health IT and ExpoXX have worked together to create Shell Scheme Packages that you may order to furnish your booth. Please visit the Shell Scheme Package Order Form for more information.
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9. Internet Connection
PLEASE NOTE: All internet connections MUST be ordered in advance of move-in days. Onsite orders for internet will not be able to be fulfilled due to limited access points to internet and the Austria Centre not being able to reach the access points once the show is moving in.
If you order internet access by Friday 28 September, you will receive the discounted pricing. Please visit Internet Order Form to download and complete the form.
If you have any questions, please contact Karin at the Austria Convention Center at +43 1260 69-2360 or karin.katlein@acv.at
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10. Hotel Arrangements
If you have not made your hotel reservations through MCI yet, please do so as soon as possible. If you do not book your hotel accommodations through MCI, your badges will be held onsite. Please contact MCI today at reservations@worldofhealthit.org
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11. Exhibit Schedule
| Exhibit Hall Hours: |
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| Monday, 22 October 2007 |
18:00 – 19:30 (Opening Reception on Exhibit Floor) |
| Tuesday, 23 October 2007 |
11:00 - 13:30 & 16:30 - 19:00 |
| Wednesday, 24 October 2007 |
12:00 – 14:30 & 16:30 – 19:00 |
* Exhibit hall will be closed to all attendees during mid day breaks unless a private demonstration form is completed (note Marketing section of service manual)
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12. Private Demonstrations
Meeting with delegates and showcasing your products or services are some of the main reasons that you exhibit. If you wish to host delegates in your booth during non exhibit hours to showcase your product in a private demonstration setting, you may do so. Any exhibitor that wishes to have delegates in their booth during non show hours must fill out the Private Demonstration form that is located in the Marketing Opportunities section within the Exhibitor Service Manual.
If you do not complete this form your delegates will not be able to enter the show floor before the show opens to meet with your sales staff. All private demonstration may take place one hour before show opens on Tuesday and Wednesday and one hour after show closes on Monday and Tuesday. Please contact Elli Miller at emiller@worldofhealthit.org if you have any questions.
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13. Press Opportunities
This year’s onsite Press programme promises to be very exciting. We have designed a number of opportunities for you to engage with the media onsite as well as to get your news across in a structured manner to increase likelihood of publication.
Please visit the Press Opportunities section of the Exhibitor Service Manual for more information.
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14. Onsite Booth Selection Selection for The World of Health IT 2008
Onsite booth selection will take place at the Vienna Center on Tuesday, 23 October and Wednesday, 24 October 2007.
Don't miss this chance to secure the best booth space possible for The World of Health IT 2008 Conference & Exhibition during onsite booth selection. The World of Health IT 2008 Conference & Exhibition will take place 3-6 November 2008 at the Bella Centre in Copenhagen, Denmark.
A deposit is required to secure exhibit space. The deposit schedule is noted below.
Onsite Booth Selection Deposits ~
- 9 square meters = €800 deposit required on-site
- 18 – 36 square meters = €1,200 deposit required on-site
- 45 square meters or above = €1,600 deposit required on-site
Look for additional information in the coming weeks!
If you have any questions about your time and date, please contact Kelly Laidler at +1 312.915.9285 / klaidler@worldofhealthit.org.
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15. Attendee Rental List
Attendee Mailing Lists
Post-Conference - Deadline 7 November 2007
Send attendees personalized information about your company product after the conference. The attendee mailing list will be provided to you in an electronic format that includes the following information: attendee name, title, address, and demographics.
Post Conference: €280
View the Attendee Mailing List Agreement Form
For more information, please contact:
Kelly Laidler at +1 312.915.9285/klaidler@worldofhealthit.org
Tia Peterson at +1 312.915.9232/tpeterson@worldofhealthit.org.
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16. Marketing Toolkit
Your exhibit represents a substantial investment of resources – an investment that defines your presence during The World of Health IT 2007 Conference & Exhibition. To further promote your company’s presence we have provided complimentary exhibitor marketing tools. These tools and materials are available to enhance the promotion of your conference participation to current and potential customers. Please click here to utilize the complimentary exhibitor marketing package.
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17. Networking Opportunities
Looking for opportunities to connect with The World of Health IT attendees during non-exhibit hours? The World of Health IT hosts several events that promote networking with healthcare IT professionals that are working towards a more efficient healthcare system. To learn more about these events, please visit The World of Health IT Networking Events.
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Please inform us if the primary contact for your company has changed. The primary contact will receive all communications and materials related to your company's participation at The World of Health IT Conference & Exhibition.
Questions?
Exhibit Services, Logistics, and Production inquiries, please contact:
Elli Miller, +1 312.915.9272, emiller@worldofhealthit.org
Christina Luke, +1 312.915.9516, cluke@worldofhealthit.org
Exhibit Sales, Marketing and Sponsorship, please contact:
Kelly Laidler, +1.312.915.9285, klaidler@worldofhealthit.org
Tia Peterson, +1.312.915.9232, tpeterson@worldofhealthit.org
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