IMPORTANT DATES
1. 14 September 2007 – Attendee Mailing List for Marketing order form due
Attendee Mailing Lists
Pre-Conference – Deadline 14 September 2007
Send attendees personalized information about your company product before and after the conference. The attendee mailing list will be provided to you in an electronic format that includes the following information: attendee name, title and address.
Pre-Conference: €262.50
View the Attendee Mailing List Agreement Form
For more information, please contact Kelly Laidler at +1 312.915.9285/klaidler@worldofhealthit.org or Tia Peterson at +1 312.915.9232/tpeterson@worldofhealthit.org.
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2. 14 September 2007 – Private demonstration request form due
Private Demonstrations are meetings that exhibiting companies host in their booth with potential clients during non-exhibit hours. In order to host a Private Demonstration, please complete the Private Demonstration form located in the Marketing Opportunities section of the Exhibitor Service Manual. If a form is not submitted, your attendees will not be able to enter the exhibition hall during non show hours.
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3. 14 September 2007 – Booth giveaways and raffles form due
Booth giveaways are effective selling tools when tied to your company’s marketing strategy. It is required that you notify The World of Health IT of your intention to raffle or giveaway any item. Please refer to the Marketing Opportunities section of the Exhibitor Service Manual to complete the order form and view a complete listing of the rules for booth giveaways.
If you have any questions regarding your booth giveaway, please contact Christina Luke at +1 312.915.9516 or via e-mail at cluke@worldofhealthit.org.
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4. 14 September 2007 – Freight Forwarder Form Due
Be sure to ship your materials to the Austria Center early to ensure all of your materials are able to make it through customs. Please visit the Shipping section of the Exhibitor Service Manual for all of your shipping forms.
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5. 19 September – Housing Deadline
Don’t delay, make your hotel arrangements now. Secure hotel rooms for you and your staff through the official World of Health IT secretariat, MCI.
Hotel rooms are going quickly and should be reserved prior to 19 September.
ALL EXHIBITORS are required to book their hotels through The World of Health IT’s official housing company, MCI. Any exhibitor who does not go through The World of Health ITs official housing block will have all badges denied.
To view a complete list of hotels within The World of Health IT hotel block, please visit Exhibitor Hotel Policy and click on Hotel Descriptions.
To secure your hotel rooms, please contact MCI directly at +32-2-743-1541 or registration@worldofhealthit.org.
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6. 21 September 2007 – Who’s In Charge Form Due
At times, The World of Health IT may need to get in contact immediately with someone regarding your company’s participation at the exhibition. For this reason, we would like you to complete a Who’s In Charge Form. The form is located in the “Registration” section of the Exhibitor Service Manual.
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7. 28 September - Plant Rental Order Form Due
Get rid of the hard edges in your booth by having plants and specialty cut flowers in your area. Please visit the Austria Center Services section of the Exhibitor Service Manual to locate the Plant Rental Order Form.
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EXHIBITOR NEWS BRIEFS:
8. The World of Health IT Marketing and Logistics Audio Conference
Did you miss The World of Health IT Marketing & Logistics Audio Conference? Not to worry, you can listen to the conference by clicking Audio Conference, 6 September.
This 30 minute marketing and logistic audio conference provides additional details on what marketing and sponsorship opportunities are available, what ways you can provide proper pre-show marketing to attendees, registration, hotel rooms for staff and guest, shipping, furniture and much more.
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9. Exhibitor Staff and Client Badge Registration
Exhibitor Staff and Client Badge Registration is now open!
Each exhibitor and client badge will allow access into all conference education sessions, the exhibition and the Opening Reception. After your original allotment has been met, additional exhibitor badges may be purchased for €40 and additional client badges may be purchased for €80.
To register for your exhibitor badges, please visit Exhibitor Staff Badge Registration.
To register for your client badges for The World of Health IT, please visit Exhibitor Client Registration.
Please note, pre-registration for Exhibitor Staff and Exhibitor Client badges will close on 12 October. Any additions, modifications or deletions that need to occur after this date must be done by the Exhibitor onsite.
For questions on registration, please contact MCI Brussels at +32-2-743-1541 or via email at registration@worldofhealthit.org
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10. Exhibit Schedule
| Exhibit Hall Hours: |
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| Monday, 22 October 2007 |
18:00 – 19:30 |
| Tuesday, 23 October 2007 |
11:00 - 13:30 & 16:30 - 19:00 |
| Wednesday, 24 October 2007 |
12:00 – 14:30 & 16:30 – 19:00 |
* Exhibit hall will be closed to all attendees during mid day breaks unless a private demonstration form is completed (note Marketing section of service manual)
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11. Move-In Information
Exhibitor Move-In Schedule: |
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| Sunday, 21 October 2007 |
08:00 – 20:00 |
| Monday, 22 October 2007 |
08:00 – 13:00* |
* all booths must be completely set by 13:00, we will be opening the show floor at 18:00 for the Opening Reception.
Badges are not required to enter the exhibit hall during move-in to set up your booths. Badges will be required on Monday after noon.
The Service center will be open to exhibitors from 08:00 - 17:00 Sunday and Monday.
Please remember to order a rubbish skid to remove all waste from your booth. The order form is located in the Austria Center Services section of the Exhibitor Service Manual.
If you have any questions regarding Exhibitor Move-In, please contact Christina Luke at cluke@worldofhealthit.org.
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12. Rules and Regulations
Please visit the Rules and Regulations section of the Exhibitor Service Manual for all exhibitor rules and regulations. If you have any questions regarding these rules, please contact Elli Miller at +1-312-915-9272 or emiller@worldofhealthit.org.
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13. Product Tutorials
Don’t miss your opportunity to speak in front of attendees about your product or service.
Product Tutorials are 45-minute case study presentations hosted by clients of exhibiting companies that will showcase some of the most dynamic and innovative healthcare IT solutions in the industry. These sessions will be held in theatres located on the exhibition floor during exhibit hours.
We do have limited space so sign up today!
Product Tutorial Application
For more information, please contact:
Kelly Laidler at +1.312.915.9285 or klaidler@worldofhealthit.org
Tia Peterson at +1.312.915.9232 or tpeterson@worldofhealthit.org
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14. Marketing Toolkit
Your exhibit represents a substantial investment of resources – an investment that defines your presence during The World of Health IT 2007 Conference & Exhibition. To further promote your company’s presence we have provided a complimentary exhibitor marketing tools. These tools and materials are available to enhance the promotion of your conference participation to current and potential customers. Please click here to utilize the complimentary exhibitor marketing package.
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15. Meeting Room and Hotel Suite Request Forms
The World of Health IT 2007 Conference & Exhibition brings together the largest gathering of healthcare information technology professionals. In Vienna, The World of Health IT presents a great opportunity for exhibiting companies to hold meetings on shoulder dates in conjunction with The World of Health IT 2007 Conference & Exhibition.
- The World of Health IT has meeting space available immediately before and after the conference.
- Your clients and sales staff will already be in Vienna.
- Don’t miss this opportunity to combine two trips into one.
- Lower your travel and hotel costs by holding your meeting during the same week as The World of Health IT 2007
Only exhibiting companies may participate in the Meeting Space Request and Hotel Suite Request forms. Complete the Meeting Space Request and Hotel Space Release Forms to request space. Meetings will not be approved during official conference dates and times. Room rental/function space fees, audiovisual and food & beverage are the responsibility of the exhibiting company. Companies contracting with third parties to plan their meeting should submit a letter of authorization, on company letterhead, to The World of Health IT identifying the firm selected to handle planning responsibilities. The World of Health IT welcomes communication from third party contractors but space will only be confirmed to the exhibiting company.
To request a meeting space, please fill complete either the Meeting Room or the Hotel Suite Request Forms located at: Meeting Space & Hospitality Suite Request Forms
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16. Vendor Headquarters
Vendor Headquarters space is limited…Don’t Delay!
Meeting space is scarce; secure a Vendor Headquarters space for private meetings with clients. Exhibiting companies can choose a 3x6 location or expand the vendor headquarter space to your specifications. Vendor headquarter space is available to address your on-site meeting needs. Host a focus group, provide proviate demonstrations or simply create a location for your staff to relax.
Review Vendor Headquarters Rules & Regulations
Review Vendor Headquarters Contract
For more information, please contact:
Kelly Laidler at +1 312.915.9285/klaidler@worldofhealthit.org
Tia Peterson at +1 312.915.9232/tpeterson@worldofhealthit.org.
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17. Networking Opportunities
Looking for opportunities to connect with The World of Health IT attendees during non-exhibit hours? The World of Health IT hosts several events that promote networking with healthcare IT professionals that are working towards a more efficient healthcare system. To learn more about these events, please visit The World of Health IT Networking Events.
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18. Onsite Booth Selection
Onsite booth selection will take place at the Vienna Center on Wednesday, 23 October and Thursday, 24 October 2007.
Don't miss this chance to secure the best booth space possible for World of Health IT 2008 during onsite booth selection. The World of Health IT 2008 Conference & Exhibition will take place 3-6 November 2008 at the Bella Centre, Copenhagen Denmark.
A deposit is required to secure exhibit space. The deposit schedule is noted below.
Onsite Booth Selection Deposits ~
- 9 square meters = €800 deposit required on-site
- 18 – 36 square meters = €1,200 deposit required on-site
- 45 square meters or above = €1,600 deposit required on-site
Look for additional information in the coming weeks!
If you have any questions about your time and date, please contact Kelly Laidler at +1 312.915.9285 / klaidler@worldofhealthit.org.
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OTHER HIMSS EVENTS
19. |
HIMSS08 Conference & Exhibition
24-28 February 2008
Orange County Convention Center - West Building
Orlando, FL USA |
With attendance expected to exceed 24,000, this is truly the HIT industry event of the year!
HIMSS membership and conference attendees are comprised of senior healthcare executives (CEOs, CIOs), IT program directors, healthcare information systems and technology professionals, physician and nursing informatics professionals, IT consultants, and healthcare legal and legislative professionals.
Exhibitor Booths:
- Corporate Member $2,700 (per 10' x 10' space)
- Non-Member $3,100 (per 10' x 10' space)
Exhibitor Benefits:
- Four exhibitor badges
- One guest badge
- Badges are based on 100 square feet of exhibit space (10' x 10' space)
- Dedicated exhibit hall hours
- Recognition in the HIMSS Resource Guide
- Acknowledgement in the On-Site Pocket Guide
- Listing in the HIMSS Daily Insider distributed at show site
- Listing in the On-Line Products and Services Directory
For more information please contact:
Kelly Laidler at +1 312.915.9285 or klaidler@himss.org
Tia Peterson at +1 312.915.9232 or tpeterson@himss.org
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Please inform us if the primary contact for your company has changed. The primary contact will receive all communications and materials related to your company's participation at The World of Health IT Conference & Exhibition.
Questions?
Exhibit Services, Logistics, and Production inquiries, please contact:
Elli Miller, +1 312.915.9272, emiller@worldofhealthit.org
Christina Luke, +1 312.915.9516, cluke@worldofhealthit.org
Exhibit Sales, Marketing and Sponsorship, please contact:
Kelly Laidler, +1.312.915.9285, klaidler@worldofhealthit.org
Tia Peterson, +1.312.915.9232, tpeterson@worldofhealthit.org
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